Highlights
- Proactive Planning is Essential: The article emphasizes the importance of starting the planning process early and thinking carefully about the details of the move. It advises readers to make long-term plans and take the time needed to organize the relocation effectively, ensuring that they can react in a timely manner to any unforeseen delays.
- Creating a Comprehensive Project Plan: To successfully move a warehouse, it’s crucial to create a project plan in the form of a checklist. This plan should include tasks, contacts, and deadlines. It’s also vital to schedule the move with a reputable moving company early, as good warehouse moving companies can get booked quickly.
- Employee Coordination: The article highlights the significance of organizing the relocation of employees. This involves not only covering their moving expenses but also communicating the work schedule during the move period. The article advises readers to plan who will do what and make arrangements for any necessary task changes.
- Effective Communication: Smooth communication is stressed as a key factor during a warehouse move. It suggests creating a comprehensive contact list with emergency numbers, email addresses, and department contacts. This list should be easily accessible to all team members to ensure efficient communication and maintain order during the move.
Moving a warehouse is a tiresome and time-consuming job. Surely you will need to make long-term plans and take more time to organize this relocation. Even if you have experience in making plans for relocating a warehouse, surely the tips and advice we give you below will come out to be beneficial.
Take your time, think of the details of the move carefully and most importantly – start as early as you can. In this way, you will have enough time and if any delays occur you will be able to react in time and adequately. More info on how to make your project plan for moving a warehouse follows.
Project plan for moving a warehouse
If you are moving a warehouse you will need to make a project plan in the form of a checklist with things to do, who to call and a deadline to all activities. In order to be able to do that, take a look at this warehouse moving checklist:
Contact a moving company and schedule the move
This is the most important thing. Good warehouse moving companies may be booked early so find one for yourself and appoint the day of the move. Get a Free Quote and read some reviews of the warehouse relocation companies on MyMovingReviews.com – they have been written by people like you who have moved.
Organize the items to be moved
Other things to consider when moving a warehouse are the packing and packing materials. Warehouse or company movers have packing materials at their disposal. You will need to show the items that are fragile or equipment if you have any.
What’s not to be moved has to go somewhere else – to the trash, to be recycled or to be sold as second hand.
Organize the relocation of the employees
Your project plan for moving a warehouse should include not just (eventually) covering the moving expenses for them but also letting them know the work schedule in the period of the move. Plan who will do what and arrange any changes in the tasks to perform.
If you are expecting or have foreseen a delay in the working schedule, your warehouse moving checklist should include those. In this way, you will keep the order in a chaotic environment.
Cover the relocation tasks
Besides the things to be done as part of the work, you also need to think about your warehouse move project plan. After contacting the removals and getting estimates, another thing is distributing the tasks of who to do what.
Make sure that you make regular meetings with your personnel in order to address issues regarding their work, and any questions they may have and follow the progress of the work. Let everyone have the needed contact details, e-mails, phones, etc. so that the whole team working on the moving can work together.
Assign packing of the common areas and offices
Of course, you can ask the employees to perform this. Your warehouse move project plan should include also who will do it and when. Consider when the movers are coming when the warehouse will need to be emptied, and who will have to stay and assist the movers with their work.
The least, there should be someone directing the people from the moving company as to sensitive items like fragile or delicate machinery.
Arrange contacts and emergency phones
Make sure that the warehouse moving company has the right numbers to contact in case of a need. In the meantime, collect a list with emergency numbers of the different departments at your firm like IT, parking services, etc.
Place this list on places that are obvious for everyone or message boards. Add to them e-mail addresses as well. Things to consider when moving a warehouse like communication are important. If you are an owner or a manager in a production company you don’t want the whole personnel calling you or the other managers for every little task to be solved, right?
Just monitor the process and let the administrative work be done by whoever is responsible. Sticking to your tasks and supporting your team are the best things to do in time of a warehouse move, concentrate in order to get the maximum results.
Organize the changes to come
Inform the post office services, utility companies, and customers and of course, let them know of any changes in your working schedule. If you manage to go through the warehouse move project plan successfully you will have informed your customers and partners in advance and you will have planned measures in cases of delays or changes in the plans due to unforeseen circumstances.
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